Satellite sessions are organised and supported by individuals, non-profit groups, organisations, or commercial entities. The Union offers these groups the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite. All satellite sessions are reviewed for compliance with The Union’s mission and vision.
Satellite session submissions will be open until 6 July with a second round of submissions from 7 July – 7 September, upon availability.
Find out more about satellite sessions.
Your session must be submitted under one of the official tracks for the conference, found here:
List of tracks| SATELLITE | GUIDELINES |
|---|---|
| Session dates | 22-24 October |
| Session rooms | The rooms will be allocated based on indicated maximum number of attendees on a first-come, first-served basis. The desired room layout should be selected during submission, but due to space limitation the Secretariat reserves the right to make a final decision about the room layout in order to maximise attendance and allow the presentation of multiple sessions in the same room throughout the day. |
| Session duration | Satellite sessions are scheduled outside of core conference hours for 75 minutes in the morning or 90 minutes in the afternoon. |
| Track | Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here. |
| Chairs | Satellite Sessions should have at least one and up to two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly communicating with the Secretariat about changes and chairing or co-chairing the session. |
| Speakers | The maximum number of presentations is five. |
| Session description | The Union offers individuals, non-profit groups, organisations, or commercial entities the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite session. The sponsor of a satellite session should be identified and mentioned when submitting. Describe the overall objective of the session in 100 words or less (minimum of 10, maximum of 100). |
| Presentation description | A short description of 150 words or fewer should be submitted for each presentation. |
| Biographies | A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the online programme and app. |
| Submission | Satellite sessions submitted before 7 July will receive notification by 18 July. If there are spaces remaining, there will be a second round of reviewing for sessions submitted between 7 July and 7 September. Notifications for the second round will be sent by 18 September. |
| Reviewing | The session will be reviewed for compliance with The Union’s mission and vision. There will be two rounds of review and notification. Proposals submitted in the first round will be given priority in slot selection. |
| Contact with submitters | Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses. |
| Attendance | The satellite session organiser should ensure costs of travel, accommodation and registration for the speakers and chairpersons will be covered. Full payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite. |
| Use of non stigmatising language | The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Please note, proposals using stigmatising language will be penalised in the review process. |
| Regular time (75 minutes) | Prime time (90 minutes) | |||
|---|---|---|---|---|
| NGO rate* | NGO rate* | |||
| Less than 150 participants | € 9,000 | € 12,000 | € 11,000 | € 16,000 |
| 150 – 300 participants | € 11,000 | € 15,000 | € 14,500 | € 20,000 |
| Up to 500 participants | – | – | € 32,500 | € 45,000 |
*Not for profit rates are available for not for profit organisations with an annual operational budget of less than €20 million. Please contact partners@theunion.org if you are eligible for these rates.
Having carefully reviewed the guidelines above, make your submission here:
Submit a session