Satellite Sessions

Satellite sessions are organised and supported by individuals, non-profit groups, organisations, or commercial entities. The Union offers these groups the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite. All satellite sessions are reviewed for compliance with The Union’s mission and vision.

  • Satellite sessions will be held from Thursday 22 October to Saturday 24 October, outside of the core programme hours.
  • Standard sessions will run for 75 minutes and Prime Time sessions will be allotted 90 minutes.
  • Approved sessions will be listed in the official conference programme.
  • There will be two rounds of review and notification.
  • Satellite sessions submitted in the first round will have priority in the selection of time slots. Space permitting, there will be a second round of submissions.

The session organiser is responsible for the session, including communicating with speakers and promptly informing the Secretariat of changes. The satellite session organiser should ensure costs of travel, accommodation and registration for the speakers and chairpersons will be covered. Full payment must be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite. Approved Prime Time Satellite Sessions will receive one dedicated email promotion and in-app advertisement.

Satellite session submissions will be open until 6 July with a second round of submissions from 7 July – 7 September, upon availability.

Before submitting a session, read the satellite session guidelines.

Once you have read all submission guidance: submit your session online.

Rooms & Rates

  Regular time (75 minutes) Prime time (90 minutes)
NGO rate* NGO rate*
Less than 150 participants € 9,000 € 12,000 € 11,000 € 16,000
150 – 300 participants € 11,000 € 15,000 € 14,500 € 20,000
Up to 500 participants € 32,500 € 45,000

*Not for profit rates are available for not for profit organisations with an annual operational budget of less than €20 million. Please contact if you are eligible for these rates.

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