Guidelines for oral abstract presenters

Please find below important information regarding your oral abstract presentation, including relevant specifications, tips and guidelines to follow. For any queries, please contact the Conference Secretariat at scientific@theunion.org.

  • General Information
    • The 51st Union Conference on Lung Health will be fully virtual. All registered participants will attend using their desktop computer, laptop, mobile phone or tablet.
    • Speakers have been sent the date and time of your assigned Oral Abstract session. The time indicated is Central European Summer Time (CEST).
    • All participants, including chairs and speakers, must register for the conference.
    • All presentations will be pre-recorded. Find out about the upload and recording processes.
    • Authors must present the data and information as submitted in their accepted abstract. Updates to data analysis and interpretation are acceptable.
    • Authors who fail to inform The Union of a cancellation may not have an abstract accepted in future submissions for the Union World Conference.
    • It is strictly forbidden to present abstracts whose content is to be published or publicly presented before presentation at the 51st Union World Conference. Please read our conference embargo policy.
    • The Union is committed to promoting person-centred, non-stigmatising language in all materials and therefore requests that authors follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
  • Presentation Guidelines
    • Each oral abstract is allocated a maximum of 8 minutes presentation time. Presentations beyond that time limit will be truncated.
    • All presenters must prepare a PowerPoint with a maximum of 10 slides, excluding the disclosure statement and any acknowledgements.Presentations should be formatted in 16:9 (File > Page Setup > “Slide sized for: On-screen Show 16:9”). The content must be in a high resolution to ensure that it is clearly readable.
    • Download the slide presentation template.
    • Presenters must upload their slides using the dedicated platform before 14 September.
    • Presentation slides should be clear, well-organised, informative and concise, especially as the audience will be remotely based.
    • Presenters need to book an appointment to record their presentation with a producer on 22, 23, 24 or 25 September according to the slots available and on a first-come, first-served basis.  Presenters need a working computer, microphone, camera, a good internet speed and to be in a well lit and quiet space. The equipment usually used for video meetings via Zoom, MS Teams, etc. is adequate. A member of our team will be there to guide presenters through the entire recording process.
    • Any author unable to record their oral abstract presentation must notify The Union immediately at scientific@theunion.org.

    Important note: Presenters must attend their recording slot at the exact date and time confirmed for the recording of their presentation. Anyone who misses their recording appointment will not be offered another appointment option.

    All presentations will be broadcast at the scheduled time and date and be available on demand, later in the day until 30 November.

  • Live Q&A

    Presenters are required to be online and attend the live session, and then be available to answer potential questions from the audience during the live Q&A. Should a speaker not be able to join the live session, they must inform the Conference Secretariat and the session chair(s) ahead of time, and ensure that a co-author or a colleague will respond on their behalf.

    Presenters who will fail to inform the Conference Secretariat will not be considered for future submissions for the Union World Conference.

  • Presenter registration

    All presenters need to register for the conference. Find out about registration fees and conditions. Please send any questions about registration to registration-theunion@urevent.fr.

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