Late breaker submission guidelines

Abstract submissions for the late-breaker sessions are closed.

All abstracts must present original research and at least preliminary results obtained after 11 May; abstracts reporting data pending will not be accepted. Submission implies that the material has not previously been presented or published elsewhere before presentation at the 51st Union World Conference on Lung Health. Abstracts are placed under embargo until they are presented at the conference.

The 51st Union World Conference on Lung Health is a virtual event. You will find some specificities about virtual presentation of your abstract in the guidelines below. More details will be shared with presenters at a later stage.

Late breaker REVIEW SYSTEM

The Coordinating Committee of Scientific Activities of the Union World Conference base their programme selection decisions upon the following review criteria: Late breaker review system.

ABSTRACT GUIDELINES

Please read the abstract guidelines below carefully before submitting.

Abstract Guidelines
Late-breaker abstract session dates
  • The Union student late-breaker session on lung health: 21 October, 15:00-16:20 (Central European Summer Time)
  • The Union late-breaker session on COVID-19: 22 October, 15:00-16:20 (CEST)
  • The HIV-TB and diabetes late-breaker session: 23 October, 15:00-16:20 (CEST)
  • The Union/CDC late-breaker session on TB: 24 October, 15:00-16:20 (CEST)
Abstracts accepted for these session types Oral abstract session
Type selection You will be asked to select the late-breaker session for which you are submitting your abstract:

  • The Union/CDC late-breaker session on TB
  • The HIV-TB and diabetes late-breaker session
  • The Union student late-breaker session on lung health
  • The Union late-breaker session on COVID-19
Abstract title The title of the abstract should be entered in upper and lower case, not all capital letters. Titles of more than 25 words will be truncated.
Abstract summary Please provide a 50-word summary of your abstract for publication on the online programme, prior to the lifting of the conference embargo. This should not include any results, but should provide information of relevance to assist delegates in selecting sessions of interest.
Abstract body – The abstract text should not exceed 300 words. Abstracts of more than 300 words will be truncated. Please note that affiliations don’t count as part of the 300 words.
– Abstracts can be submitted in English only. No simultaneous interpretation will be provided at the conference.
– Use the palette of characters provided to insert symbols, accents and special formatting (e.g., italics, bold, β, μ, etc.).
– Authors are responsible for proofreading and submitting an abstract without errors.
– Abbreviations and acronyms must be written out in full at the first mention in the text. A sample abstract is available here for your reference.
Abstract format – Background: State the study objectives, study question/hypothesis or describe the challenge addressed by the research.
– Design/Methods: Describe study design, setting, desired outcomes, procedures and techniques used to collect and analyse information. Include a description of appropriate statistical analyses.
– Results: Present specific findings to date.
– Conclusions: Describe the implications of the results presented and summarise key recommendations. Explain specific findings on how the research addressed the study question or challenge.
Tables – Authors may only submit one table or one figure per abstract.
– Tables should be smaller than 10 rows x 10 columns.
Figures – The maximum file size of each figure/image is 5 MB. The maximum pixel size of the figure/image is 600(w) x 800(h) pixels.
– You may upload graphs in JPG, GIF or PNG format.
– The graphic content must be clearly legible when previewing the abstract.
– Recommended resolution: min. 150 dpi, 300 dpi for images, 600 dpi for line art (charts). Low-resolution images will not be included in the Abstract Book.
– Please do not upload the text of your abstract as an attachment. Uploaded abstracts will not be considered.
– Please note that tables and figures are reproduced in a single column with the abstract and that legibility is the responsibility of the author. We recommend that you use a sans serif (Arial or Calibri) font for clarity.
Authors – A maximum of 10 authors will be allowed. Study groups are also accepted.
– If all authors belong to a single institution, you do not need to create new affiliations for each author. Click on “Institutes” to prefill the form.
– The corresponding author is responsible for the abstract content. They are the contact person for submission and communication purposes and are also responsible for disseminating information related to the abstract to the co-authors.
– A listed co-author (other than the corresponding author) may register and present the study at the conference.
– Once the abstract is submitted and reviewed, the list of co-authors can no longer be amended. Please make sure there is no oversight in the final list of co-authors before proceeding with the submission.
Biographies A biography of no more than 100 words must be submitted by the proposed presenter.
Submission – Late-breaker sessions online submission will be open until 20 August. No further changes are accepted after that deadline.
– The corresponding author will receive an email confirming that the submitted abstract has been received.
– After submission, the authors will be able to export a copy of the submitted abstract.
– An abstract should be submitted only once: re-submission is not permitted. Please refrain from submitting multiple abstracts on the same topic by varying the authors or under different titles with only minor word changes. Please also refrain from submitting multiple abstracts on the same study with the same first author. In such cases, all of the submissions on that topic will be automatically rejected.
– Abstracts submitted by email will not be considered.
– This is a new submission platform and so all authors will need to create an account to be able to submit an abstract.
– Please do not submit an abstract if none of the authors intends to attend the conference to present it, in the event that it is accepted.
Reviewing All submitted abstracts will be sent for peer review by a panel of international experts in the fields of the late-breaker session for which the abstract has been submitted for. Each abstract will be reviewed and scored by at least three reviewers. The scores will then be submitted to the chairs of the late-breaker sessions, members of the Coordinating Committee of Scientific Activities, who will determine which abstracts are accepted or not.
Use of non-stigmatising language The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your abstract, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications. Please note, abstracts using stigmatising language will be penalised in the review process.
Contact with submitters Please make sure that you enter an active email address of the corresponding authors, as all communication will be sent to these email addresses.
Notification – Corresponding authors will be notified of acceptance of their abstracts in September.
– If your abstract is accepted, please note that it will not be possible to change the date and time of your presentation. Any allocation is final. A co-author or colleague of yours can present on your behalf if you are not available on the assigned date and time.
– Abstracts that are not accepted cannot be reconsidered for review or presentation at the conference.
Publication All accepted and presented abstracts will be included in the Abstract Book, which is a supplement to the International Journal of Tuberculosis and Lung Disease (IJTLD). The Abstract Book will be made available online for download from the website at the conclusion of the conference. Accepted abstracts which will end up not being presented will not be included in the Abstract Book.
Registration and attendance All authors who will to present the abstract and/or attend the presentation during the conference will need to register. All delegates registered to the Union World Conference can attend any abstract session of the core programme. Check registration fees and conditions.
Virtual presentation One presenter per abstract will be able to record the presentation. However, you are welcome to prepare the presentation with your co-authors. A process will be implemented and each speaker will be contacted a few weeks before the conference to upload their slides and pre-record their presentation via our dedicated platform. Clear presentation and technical guidelines about the process (platform, guidelines, schedule, etc.) will be shared at a later stage. You will be asked to be present during the online broadcast for Q&As. Thanks for your understanding.
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