Session submission guidelines

Submissions are now closed. For reference, here are the submission guidelines for:

Find abstract guidelines here.

LIST OF TRACKS

Your session must be submitted under one of the official tracks for the conference, found here: List of tracks.

SELECTION REVIEW SYSTEM

The Coordinating Committee of Scientific Activities of the Union World Conference base their programme selection decisions upon the following review criteria: Review system.

SATELLITE SESSION GUIDELINES

SATELLITE GUIDELINES
Session dates Satellite sessions will be held from Wednesday 21 October to Saturday 24 October, outside of the core programme hours.
Session duration Standard sessions will run for 60 minutes and Prime Time sessions will be allotted 90 minutes.
Track Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here.
Chairs Satellite Sessions should have at least one and up to two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly communicating with the Secretariat about changes and chairing or co-chairing the session.
Speakers The maximum number of presentations is five.
Session description The Union offers individuals, non-profit groups, organisations, or commercial entities the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite session. The sponsor of a satellite session should be identified and mentioned when submitting. Describe the overall objective of the session in 100 words or less (minimum of 10, maximum of 100).
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the online programme and app.
Submission Satellite sessions submitted before 7 July will receive notification by 18 July. If there are spaces remaining, there will be a second round of reviewing for sessions submitted between 7 July and 7 September. Notifications for the second round will be sent by 18 September.
Reviewing The session will be reviewed for compliance with The Union’s mission and vision. There will be two rounds of review and notification. Proposals submitted in the first round will be given priority in slot selection.
Contact with submitters Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses.
Attendance The satellite session organiser should ensure registration for the speakers and chairpersons will be covered. Full payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite.
Use of non stigmatising language The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

Satellite Rates

  Morning (60 minutes) Prime time (90 minutes)
  NGO rate* NGO rate*
Less than 100 participants € 6,000 € 7,800 € 9,500 € 12,500
100 – 250 participants € 8,000 € 10,500 € 12,500 € 16,000
250 – 1000 participants —– —–  € 15,500 € 20,000

*NGO rates are available for not for profit organisations with an annual operational budget of less than €20 million
For more information, contact partners@theunion.org.

SYMPOSIA GUIDELINES

SYMPOSIA GUIDELINES
Session dates Wednesday 21 – Saturday 24 October
Session time Symposia take place during core programme hours. Times and date of presentation are allocated by the Secretariat to accommodate the complexity of the programme and minimise the overlap of tracks and sub-tracks.
Session duration 60 or 90 minutes
Track Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here.
European track Developed in partnership with The Union’s Europe Region, these sessions will focus on the TB and lung health experiences and challenges that are particularly pressing in Europe and typically explored at European Regional Conference. When submitting, please indicate if you are interested in presenting your proposal as part of the Europe Track.
Chairs Symposia should have one to two individuals serving as chairs. Chairs play the role of coordinators, communicate with speakers, submit the session online, liaise with the Secretariat about changes and moderation process of the session.
Speakers Minimum of four and maximum of five speakers.
Session description Description sub-heading: describe the overall objective of the session in 100 words or less (minimum of 10)
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the Abstract Book, online programme and app.
Submission Online submission will be open until 11 May. Symposia are editable until then. No further changes are accepted after that deadline.
Reviewing Symposia are peer-reviewed by a minimum of three experts and assessed based on objectives, relevance/advances in the field, potential impact coherence of session, originality, and country representation.

Symposia covering novel, emerging or previously neglected topics and those presenting new methodologies or significant new data will be given priority.

Contact with submitters Please make sure that you enter an active email address for the chairs, as all communication will be sent to these email addresses.
Notifications Session organisers will be notified of acceptance of their proposal by the end of June.
Attendance All delegates registered to the Union World Conference can attend symposia as a part of the core programme.
Use of non stigmatising language The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

 POST-GRADUATE COURSES GUIDELINES

POST-GRADUATE COURSES GUIDELINES
Session date To be confirmed
Session duration To be confirmed
Track Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process.  The list of scientific tracks is available here.
European track Developed in partnership with The Union’s Europe Region, these sessions will focus on the TB and lung health experiences and challenges that are particularly pressing in Europe and typically explored at European Regional Conference. When submitting, please indicate if you are interested in presenting your proposal as part of the Europe Track.
Chairs and coordinators Post-Graduate Courses should have at least one and up to two coordinators. Course coordinators will be responsible for communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the course. Submitters will also have the option to include up to two course chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.
Speakers To be confirmed
Session description Each course should be organised around a specific theme, have clear learning objectives, specify skills and knowledge to be gained. The agenda must include ample time for discussion and activities that foster active participation. Description sub-heading should include course objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer.
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker.
Submission Online submission will be open until 11 May. Post-graduate Courses are editable until then. No further changes are accepted after that deadline.
Reviewing Post-graduate courses are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact and country.
Contact with submitters Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses.
Notifications Session organisers will be notified of acceptance of their proposal by the end of June.
Attendance Conference attendees pay a fee to attend the session and sign up online or onsite in person. Sessions with fewer than 10 enrolled participants eight weeks before the start of the conference will be cancelled.
Use of non stigmatising language The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

WORKSHOPS GUIDELINES

WORKSHOP GUIDELINES
Session date To be confirmed
Session duration To be confirmed
Track Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here.
European track Developed in partnership with The Union’s Europe Region, these sessions will focus on the TB and lung health experiences and challenges that are particularly pressing in Europe and typically explored at European Regional Conference. When submitting, please indicate if you are interested in presenting your proposal as part of the Europe Track.
Chairs and coordinators Workshops should have at least one and up to two coordinators. Workshop coordinators will be responsible for communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the workshop.  Submitters will also have the option to include up to two chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.
Speakers To be confirmed
Session description Active learning and participation are expected including in the presentation format (i.e. videos). The session agenda should include ample time for discussion and interactive activities. Description sub-heading should include workshop objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer.
Presentation description A short description of 150 words or fewer should be submitted for each presentation.
Biographies A biography of no more than 100 words must be submitted for each proposed speaker.
Submission Online submission will be open until 11 May. Workshops are editable until then. No further changes are accepted after that deadline.
Reviewing Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation.
Contact with submitters Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses.
Notifications Session organisers will be notified of acceptance of their proposal by the end of June.
Use of non stigmatising language The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.

Please note, proposals using stigmatising language will be penalised in the review process.

WORKSHOPS: RATES

More details on rates will be available soon. For more information, contact partners@theunion.org.

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