Submissions are open until 14 April. Satellite session submissions will be open until 6 July with a second round of submissions from 7 July – 7 September, upon availability. Below, you will find submission guidelines for:
Find abstract guidelines here.
Once you have read all submission guidance: submit your session online.
LIST OF TRACKS
Your session must be submitted under one of the official tracks for the conference, found here: List of tracks.
SELECTION REVIEW SYSTEM
The Coordinating Committee of Scientific Activities of the Union World Conference base their programme selection decisions upon the following review criteria: Review system.
| SATELLITE | GUIDELINES |
|---|---|
| Session dates | 22-24 October |
| Session rooms | The rooms will be allocated based on indicated maximum number of attendees on a first-come, first-served basis. The desired room layout should be selected during submission, but due to space limitation the Secretariat reserves the right to make a final decision about the room layout in order to maximise attendance and allow the presentation of multiple sessions in the same room throughout the day. |
| Session duration | Satellite sessions are scheduled outside of core conference hours for 75 minutes in the morning or 90 minutes in the afternoon. |
| Track | Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here. |
| Chairs | Satellite Sessions should have at least one and up to two chairs. They will be responsible for coordinating the session, communicating with speakers, promptly communicating with the Secretariat about changes and chairing or co-chairing the session. |
| Speakers | The maximum number of presentations is five. |
| Session description | The Union offers individuals, non-profit groups, organisations, or commercial entities the opportunity to showcase their work, research and programmes, or draw more attention to a specific subject or area by organising a satellite session. The sponsor of a satellite session should be identified and mentioned when submitting. Describe the overall objective of the session in 100 words or less (minimum of 10, maximum of 100). |
| Presentation description | A short description of 150 words or fewer should be submitted for each presentation. |
| Biographies | A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the online programme and app. |
| Submission | Satellite sessions submitted before 7 July will receive notification by 18 July. If there are spaces remaining, there will be a second round of reviewing for sessions submitted between 7 July and 7 September. Notifications for the second round will be sent by 18 September. |
| Reviewing | The session will be reviewed for compliance with The Union’s mission and vision. There will be two rounds of review and notification. Proposals submitted in the first round will be given priority in slot selection. |
| Contact with submitters | Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses. |
| Attendance | The satellite session organiser should ensure costs of travel, accommodation and registration for the speakers and chairpersons will be covered. Full payment should be made within six weeks of approval. If no payment is received, the slot will be allocated to another satellite. |
| Use of non stigmatising language | The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Please note, proposals using stigmatising language will be penalised in the review process. |
| Regular time (75 minutes) | Prime time (90 minutes) | |||
|---|---|---|---|---|
| NGO rate* | NGO rate* | |||
| Less than 150 participants | € 9,000 | € 12,000 | € 11,000 | € 16,000 |
| 150 – 300 participants | € 11,000 | € 15,000 | € 14,500 | € 20,000 |
| Up to 500 participants | – | – | € 32,500 | € 45,000 |
*Not for profit rates are available for not for profit organisations with an annual operational budget of less than €20 million. Please contact partners@theunion.org if you are eligible for these rates.
| SYMPOSIA | GUIDELINES |
|---|---|
| Session dates | Thursday 22 – Saturday 24 October |
| Session time | Symposia take place during core programme hours. Rooms and date of presentation are allocated by the Secretariat to accommodate the complexity of the programme and minimise the overlap of tracks and sub-tracks. |
| Session duration | 90 minutes |
| Track | Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here. |
| European track | Developed in partnership with The Union’s Europe Region, these sessions will focus on the TB and lung health experiences and challenges that are particularly pressing in Europe and typically explored at European Regional Conference. When submitting, please indicate if you are interested in presenting your proposal as part of the Europe Track. |
| Chairs | Symposia should have one to two individuals serving as chairs. Chairs play the role of coordinators, communicate with speakers, submit the session online, liaise with the Secretariat about changes and moderation process of the session. |
| Speakers | Minimum of four and maximum of five speakers. |
| Session description | Description sub-heading: describe the overall objective of the session in 100 words or less (minimum of 10) |
| Presentation description | A short description of 150 words or fewer should be submitted for each presentation. |
| Biographies | A biography of no more than 100 words must be submitted for each proposed speaker. The presentation description and biography will be considered for publication in the Abstract Book, online programme and app. |
| Submission | Online submission will be open until 14 April. Symposia are editable until then. No further changes are accepted after that deadline. |
| Reviewing | Symposia are peer-reviewed by a minimum of three experts and assessed based on objectives, relevance/advances in the field, potential impact coherence of session, originality, and country representation.
Symposia covering novel, emerging or previously neglected topics and those presenting new methodologies or significant new data will be given priority. |
| Contact with submitters | Please make sure that you enter an active email address for the chairs, as all communication will be sent to these email addresses. |
| Attendance | All delegates registered to the Union World Conference can attend symposia as a part of the core programme. |
| Use of non stigmatising language | The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Please note, proposals using stigmatising language will be penalised in the review process. |
| POST-GRADUATE COURSES | GUIDELINES |
|---|---|
| Session date | Wednesday 21 October |
| Session duration | Courses are three (half day) or six hours long (full day). Session length should be indicated during online submission process. |
| Track | Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here. |
| European track | Developed in partnership with The Union’s Europe Region, these sessions will focus on the TB and lung health experiences and challenges that are particularly pressing in Europe and typically explored at European Regional Conference. When submitting, please indicate if you are interested in presenting your proposal as part of the Europe Track. |
| Chairs and coordinators | Post-Graduate Courses should have at least one and up to two coordinators. Course coordinators will be responsible for communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the course. Submitters will also have the option to include up to two course chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate. |
| Speakers | For three-hour courses: minimum of four and a maximum of five speakers. For six-hour courses: maximum of 10 speakers |
| Session description | Each course should be organised around a specific theme, have clear learning objectives, specify skills and knowledge to be gained. The agenda must include ample time for discussion and activities that foster active participation. Description sub-heading should include course objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer. |
| Presentation description | A short description of 150 words or fewer should be submitted for each presentation. |
| Biographies | A biography of no more than 100 words must be submitted for each proposed speaker. |
| Submission | Online submission will be open until 14 April. Post-graduate Courses are editable until then. No further changes are accepted after that deadline. |
| Reviewing | Post-graduate courses are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact and country. |
| Contact with submitters | Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses. |
| Attendance | Conference attendees pay a fee to attend the session and sign up online or onsite in person. Sessions with fewer than 10 enrolled participants eight weeks before the start of the conference will be cancelled. |
| Use of non stigmatising language | The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Please note, proposals using stigmatising language will be penalised in the review process. |
| WORKSHOP | GUIDELINES |
|---|---|
| Session date | Wednesday 21 October |
| Session duration | Workshops are three (half day) or six hours long (full day). Session length should be indicated during online submission process. |
| Track | Please select the most appropriate track. Note this is to assist with programme planning. Track choice has no impact on the selection process. The list of scientific tracks is available here. |
| European track | Developed in partnership with The Union’s Europe Region, these sessions will focus on the TB and lung health experiences and challenges that are particularly pressing in Europe and typically explored at European Regional Conference. When submitting, please indicate if you are interested in presenting your proposal as part of the Europe Track. |
| Chairs and coordinators | Workshops should have at least one and up to two coordinators. Workshop coordinators will be responsible for communicating with speakers, promptly liaising with the Secretariat about changes and facilitating or co-facilitating the workshop. Submitters will also have the option to include up to two chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate. |
| Speakers | For three-hour workshop: minimum of four and a maximum of five speakers. For six-hour workshop: maximum of 10 speakers |
| Session description | Active learning and participation are expected including in the presentation format (i.e. videos). The session agenda should include ample time for discussion and interactive activities. Description sub-heading should include workshop objectives, expected outputs/outcomes, and relevance of the topic for the target audience in 300 words or fewer. |
| Presentation description | A short description of 150 words or fewer should be submitted for each presentation. |
| Biographies | A biography of no more than 100 words must be submitted for each proposed speaker. |
| Submission | Online submission will be open until 14 April. Workshops are editable until then. No further changes are accepted after that deadline. |
| Reviewing | Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation. |
| Contact with submitters | Please make sure that you enter an active email address for the coordinators and speakers, as all communication will be sent to these email addresses. |
| Attendance | The workshop organiser should cover travel, accommodation and registration costs for their speakers and chairpersons. If accepted, a workshop organiser must pay to host a workshop within six weeks of notification. If no payment is received, the slot will be allocated to another workshop. |
| Use of non stigmatising language | The Union is committed to promoting person-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Suggested Language and Usage for Tuberculosis Care, Communications and Publications.
Please note, proposals using stigmatising language will be penalised in the review process. |
| ROOM CAPACITY | THREE HOURS | SIX HOURS |
|---|---|---|
| 75 participants or less | €3,800 | €7,300 |
| More than 75 participants | €4,300 | €7,500 |
Once you have read all submission guidance: submit your session online.